Instructions to Authors/Advertisers

Authors

The deadlines for the submission of manuscripts:

  • December 1, Winter Issue
  • June 1, Summer Issue

Manuscript files should be in Microsoft Word compatible format. We can accommodate other software, but Word will give the best results. Please follow these specifications when submitting the manuscript file:

Page and Content Layout:

  • Double-spaced, 2.5 cm (1 inch) margins center-justification 12 point font
  • Restrict fonts to Times New Roman, Times, or Arial throughout the manuscript.
  • Do not attempt to produce a typeset look or use any special formatting. This could interfere with the layout process.
  • Do not use the ‘Insert Symbol’ function in Word (or in other word processors). For Greek symbols such as mu and alpha, please use the Symbol Font, which is available as a standard font with most word processors.
  • Reference work published or in press only, and give the name of the journal.

Figures and Tables:

  • Please do not embed figures into the manuscript. They must be provided as separate files for each figure with figure legend.
  • Please supply images in jpeg format with a resolution of at least 300 dpi.
  • Each table must be appended to the end of the manuscript in either Word or Excel table format and numbered consecutively

If you have any question please do not hesitate to contact the editor-in-chief

Advertisers

The advertisement coordinator will solicit advertisements from vendors 3 months prior to publication. Ads must be submitted 2 months prior to the newsletter release date in PDF format (see below).  Once the coordinator receives an approved advertisement the coordinator will send the vendor an invoice due by the 15th of the month prior to publication. Payment must be received by the 15th of the month before publication.  If payment is not received by the due date the advertisement will not be placed.  If payment is received late the advertisement will run in the next issue of the newsletter (newsletters are published quarterly).  Currently, NYSHS accepts the following forms of payment: Check, Money Order, and Cash. Once the treasurer receives payment for the ad the treasurer will notify the ad coordinator to release the ad for publication.

On stage will accept advertisements in final layout format as Adobe Acrobat (pdf) files. Please be aware that the pdf file (image) may need to be enlarged or reduced to fit with in the page layout guides. This may distort the image and lower the resolution. Please remove excess empty margins (crop) around text or images in the final pdf  file (especially for business card ads) as this will  reduce the quality of the image.

Please email all advertisements in final PDF format with advertisement order form to the advertising coordinator at: nyshsadcoordinator@yahoo.com

Download ad order form here: NYSHS_ad_order-2012

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2013-2014 Advertising Rates

Full Page (7.5” x 9”) $120.00 per issue
Half Page (7.5” x 4.5”): $75.00 per issue
Business Card $30.00 per issue